Extend Adobe Experience Manager Digital Asset Management Capabilities to Achieve Synchronization and Backup with External Storage
Customer Introduction:
The client is a renowned cultural organization based in Hong Kong, dedicated to the development of local culture and arts. They operate a landmark waterfront cultural project. As a representative cultural construction project in Asia, the organization is driving comprehensive digital transformation, enhancing management efficiency through technological innovation, and building a world-class cultural and arts platform to provide extraordinary artistic experiences for local residents and tourists.
Solution: Adobe Experience Manager (AEM), Digital Asset Management (DAM)
Project Background
The client is currently using Adobe Experience Manager (AEM) as their core digital asset management platform. With the continuous growth of digital assets, there is an urgent need for a more powerful and efficient asset extraction and backup service. This service aims to achieve regular transfers from the AEM DAM system to designated mounted/network drives. This ensures that business data remains secure and accessible even in the event of an AEM system failure, providing a solid foundation for business continuity.
Customized asset extraction services
Develop data extraction capabilities designed for DAM and newly mounted drives to facilitate flexible migration of digital assets.
Migrate existing assets seamlessly
Ensure the complete and efficient migration of all historical digital assets, leaving no dead ends.
Metadata is automatically exported
Accurately export the metadata of each digital asset to a CSV file for easy use and tracking.
User-friendly configuration interface
Build an intuitive interface that allows users to easily specify extraction folders and reduce learning costs.
Training & Documentation Support
Provide comprehensive user training and supporting documentation to ensure that the customer team can get up to speed quickly.
Challenges
1. Technical Architecture
- System Compatibility: Ensure the newly developed service is fully compatible with AEM 6.5 and supports conflict-free operation.
- Performance Requirements: Maintain system stability and high performance when handling large-scale digital assets.
- Storage Management: Plan temporary and final storage structures to avoid bottlenecks during data migration.
2. Data Integrity
- Metadata Protection: Ensure all metadata remains intact and accurate throughout the migration process.
- File Structure Consistency: Preserve the original folder structure and organization of assets.
- Data Verification Mechanism: Establish a rigorous comparison system to ensure that target files match source files exactly.
3. User Experience
- Interface Usability: Develop an intuitive and user-friendly configuration interface to lower the learning curve.
- Operational Efficiency: Simplify the data extraction process, reduce user steps, and improve efficiency.
- Quick Issue Response: Establish an efficient feedback mechanism to resolve user issues promptly.
4. System Integration
- Environment Consistency: Maintain high consistency across development, UAT, and production environments to ensure seamless deployment.
- Functional Validation: Conduct comprehensive testing on all functional points to ensure stable system operation.
- Performance Optimization: Optimize new feature deployments to avoid interference with existing systems.
Our Solution
Technical Implementation
- Configure new mounted drives on the AEM server.
- Develop an asset extraction module tailored for administrators.
- Implement automatic metadata export to CSV files.
- Provide user-configurable options at the folder level.
- Adopt a phased data migration strategy to ensure control and security.
Methodology
- Testing & Validation Phase (UAT): Conduct initial testing and data validation using three selected folders.
- Deployment Phase (Production Environment): The development team performs full-cycle data migration and completes system deployment.
- End-to-End Quality Control: Ensure error-free migration through multiple verification steps.
Project Outcomes
Core Value Enhancement
Through the successful implementation of this project, the client has achieved:
- Higher System Reliability: The digital asset migration process is stable and controllable, avoiding the risk of data loss.
- Stronger Business Continuity Assurance: Backup data can be accessed anytime even in the event of a primary system failure, ensuring business continuity.
- Greater Data Usability: Automatic metadata export facilitates post-processing analysis and usage, improving asset reuse rates.
- Lower User Training Costs: A clean and intuitive configuration interface enables teams to get up to speed quickly, enhancing work efficiency.
Project Highlights
- High Customization: The system development is fully aligned with the client's internal processes and business needs.
- Precise Execution: The project timeline was tight with strict quality control, ensuring on-time delivery.
- Collaborative Delivery Model: Close communication between the client team and the technical team ensured every step met the expected goals.
- Sustainable Scalability: The system architecture supports future feature iterations and business expansion.
Customer Feedback
The entire project process and communication were very smooth, with no major issues encountered. Due to potential regional restrictions, there were occasional slight delays in communication, but the overall impact was minimal.
Future Outlook
- Feature Enhancement: Advanced functionalities such as automated backup, smart tagging, and data analysis can be progressively added based on client needs.
- User Expansion: The system supports multi-user collaboration and can be extended to more departments in the future.
- Technology Evolution: We will continue to monitor the development of AEM and related technologies to ensure our solution remains cutting-edge and competitive.
Conclusion
Leadstec Technologies is committed to delivering technology solutions that are driven by business value for our clients. In this AEM digital asset management project, we not only successfully addressed the client’s real challenges in data migration and backup, but also set a customer-centric industry benchmark through professional, efficient, and thoughtful service.
Making digital asset management simpler and ensuring digital assets truly create value — this is the promise of Leadstec Technologies, and a shared mission with every one of our clients.
To request access to our project case demonstrations, customer success stories, or technical whitepapers, please feel free to contact us.
